What it is
VAPTA combines fleet maintenance, digital inspections, driver defect reporting, workshop jobs, stock and procurement, telematics, tachograph tools and driver compliance in one platform. Fleet teams can manage vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and costs. Workshop features include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting. Its customisable driver walkaround app records defects against vehicles and personnel and accepts multiple photo uploads. Digital PMI inspections are described as DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER.
Telematics includes live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads. Camera support is described for up to eight views with a 4G-enabled DVR and remote footage retrieval. Tachograph tools schedule .ddd downloads, analyse files and infringements, report driving and working time, and archive data for at least three years. VAPTA runs on enterprise-grade cloud infrastructure, with 99.9% uptime stated on its homepage. It is available on Android, iOS, web and Windows, with browser access for Windows, Android and Apple users. Pricing includes Fleet + Workshop at £5 per vehicle per month; training and onboarding are included.
Who it suits. VAPTA suits fleet operators that need maintenance, compliance, driver inspections and cost visibility alongside workshop workflows. It can also suit workshops seeking job cards, parts and labour tracking, and integrations with accounting systems.
Good to know
- Fleet records, maintenance schedules and compliance tools
- Customisable walkaround app supports multiple defect photos
- Digital PMI inspections cover HGV, LGV, trailers, PCV, LOLER and PUWER
- Telematics includes live tracking and geofence alerts
- Training and onboarding are included
Watch for
- There is no free plan
- Fleet + Workshop is billed at £5 per vehicle per month
- Fleet volume pricing for 100+ vehicles requires contacting VAPTA
Choose VAPTA if you need fleet operations and workshop workflows together, with mobile inspections, telematics and tachograph tools. Its Fleet + Workshop plan is billed per vehicle; teams seeking a free plan should look elsewhere.
Your product? You can pay for an editorial review of VAPTA; CarCody's editors write the verdict · from $99/mo. How it works →
Plans and prices
Digital Inspections
on requestPer user; term not stated
Digital inspection capability for workshop and mobile users
Inspections + Job Cards
on requestPer user; term not stated
Digital inspections · workshop job card workflows
Fleet + Workshop
£5 a month£5 per vehicle per month
Fleet management · workshop workflows · procurement · custom inspection sheets · contact for volume pricing at 100+ vehicles
All Workshop Modules
on requestPer user; term not stated
Procurement · invoicing
Fleet Basic
on requestDriver pre-use defect app · defect control and close-out · Earned Recognition-ready workflow
PMI Inspections + Defects
on requestFleet Basic features · digital PMI inspections · incident and accident reporting
From VAPTA's own pricing page, read 3 October 2026. Every plan →
Its site
Getting started
- Open the VAPTA website at https://vapta.co.uk/.
- Arrange a free trial to suit your requirements.
- Choose a listed plan that matches your fleet or workshop needs.
- Use the included training and onboarding to get started.
- Access the cloud platform on Android, iOS, web or Windows.
Limits
VAPTA has no free plan. The Fleet + Workshop plan is billed at £5 per vehicle per month, and volume pricing for 100+ vehicles requires contacting VAPTA.
On record
- Product
- VAPTA connects fleet maintenance, digital inspections, driver defects, workshop jobs, stock and procurement, telematics, tachograph and driver compliance in one platform.
- Fleet operations
- Fleet management includes vehicle records, maintenance schedules, compliance, VOR control, hire and leasing, live operational data and cost visibility.
- Workshop tools
- Workshop features include job scheduling, digital job cards, labour and parts tracking, quotes, approvals, invoices and KPI reporting.
- Inspections
- VAPTA says its digital PMI inspections are DVSA approved and cover HGV, LGV, trailers, PCV, LOLER and PUWER.
- Driver defect app
- The customisable driver walkaround app records defects against vehicles and personnel and supports multiple photo uploads.
- Integrations
- Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows, and bespoke integrations may be built for other systems.
- Telematics
- Telematics features include live tracking, driver behaviour measures, geofence alerts, driver ID, optional remote immobilisation, CAN diagnostics and remote tachograph downloads.
- Cameras
- The telematics page describes support for up to eight camera views with a 4G-enabled DVR and remote footage retrieval.
- Tachograph
- Tachograph tools schedule remote .ddd downloads, analyse files and infringements, report driving and working time, and securely archive data for at least three years.
- Security and privacy
- VAPTA says it uses technical and organisational measures to protect personal information, while noting that no electronic system can be guaranteed completely secure.
- Hosting
- The homepage states that VAPTA runs on enterprise-grade cloud infrastructure with 99.9% uptime on a serverless architecture.
- Access
- Windows, Android and Apple users can access the cloud platform through modern browsers.
- Support and training
- The pricing page says training and onboarding are included, standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access.
- Trial and pricing limits
- Free trials can be arranged to suit requirements; the page gives no trial duration and says fleet volume pricing is available by contacting VAPTA for 100+ vehicles.
- Free plan
- No
- Mobile app
- Yes
- Parts inventory
- Yes
- Custom inspections
- Yes
- Fuel cost tracking
- Yes
- API access
- Yes
Questions
Does VAPTA have a free plan or trial?
There is no free plan. Free trials can be arranged to suit requirements.
How much does VAPTA cost?
Fleet + Workshop is £5 per vehicle per month. Other listed prices are £20 per user for Digital Inspections, £40 per user for Inspections + Job Cards, and £50 per user for All Workshop Modules.
What platforms does VAPTA support?
VAPTA is available on Android, iOS, web and Windows. Windows, Android and Apple users can access the cloud platform through modern browsers.
Does VAPTA integrate with accounting software?
Workshop accounting workflows can connect with Sage, Xero and QuickBooks via API or flat-file workflows. Bespoke integrations may be built for other systems.
What does its tachograph software do?
It schedules remote .ddd downloads, analyses files and infringements, reports driving and working time, and securely archives data for at least three years.
Are training and support included?
Training and onboarding are included. Standard help desk hours are 9am–5pm, and enhanced support offers 24/7 priority access.