Fleet management software · #7 of 77
Fleet Maintenance Pro
mtcpro.com
What it is
Fleet Maintenance Pro organizes vehicle and equipment records, preventive service, repairs, work orders, fuel transactions and reports. Cloud plans run on phones, tablets and computers, while Windows desktop editions support shop workflows. Pricing ranges from $30 per user each month on annual cloud billing to one-time desktop purchases, with a 30-day trial and no free plan.
Who it suits. Small fleets needing scheduled maintenance and repair records Shops tracking parts, labor, purchasing and stock Enterprise fleets using GPS, SSO or API connections
Good to know
- Unlimited vehicle and equipment records in every edition
- Schedules service by date, mileage, hours or fuel use
- Work orders include parts and labor details
- Cloud apps work on desktops, tablets and smartphones
- 30-day free trial and money-back guarantee
Watch for
- Basic cloud is limited to 50 vehicles or equipment
- GPS, SSO and unlimited assets require Enterprise
- Parts inventory starts with Premium
- Work-order entry may require many clicks
- Desktop editions have older published Windows requirements
Fleet Maintenance Pro makes maintenance records, service schedules, repairs, fuel entries and reports available in one system. Cloud subscriptions provide phone and browser access, while Windows editions avoid a recurring software fee. Costs rise with asset count and operational scope: parts and multiple locations begin at Premium, and unlimited assets with GPS or SSO require Enterprise. The product is a practical match for organizations that want structured maintenance history and work orders. Teams that dislike multi-step data entry should use the trial to judge the workflow before committing.
Your product? You can pay for an editorial review of Fleet Maintenance Pro; CarCody's editors write the verdict · from $149/mo. How it works →
Plans and prices
Deluxe (Windows Desktop)
$1,495, paid onceOne time purchase
Essential features for companies that outsource maintenance
Deluxe (Windows desktop)
$1,495, paid onceOne-time purchase
email notifications · user permissions · photos/documents · vendors · multiple locations · itemized parts · maintenance calendar · graphing · asset assignment · daily inspection checklists
Shop (Windows Desktop)
$1,995, paid onceOne time purchase
For companies that manage and perform maintenance in-house
Shop (Windows desktop)
$1,995, paid onceOne-time purchase
all Deluxe features · work orders · stock inventory · labor tracking · purchase orders · recurring expenses · email work orders · downtime analysis
Basic (Cloud Version)
$24 a month$24 /user/mo; page also shows “Starting at $30/mo” and says annual billing saves $60
For start-ups or small companies
Basic (cloud annual billing)
$30 a monthPer user per month, annual billing
up to 50 vehicles/equipment · 10 operator users per full user · single location
Basic (cloud monthly)
$35 a monthPer user per month
up to 50 vehicles/equipment · 10 operator users per full user · single location · PM scheduling · repair tracking · work orders · DOT inspections · vendor/employee management · repair portal · mobile apps · 5 custom asset fields
Premium
$41 a month$41/user/mo; page says annual billing saves $96
Best for larger companies or enterprise corps
From Fleet Maintenance Pro's own pricing page, read 8 October 2026. Every plan →
Its site
What Fleet Maintenance Pro is
Fleet Maintenance Pro is software for managing vehicle and equipment maintenance. It keeps records for fleets, preventive service, repairs, inspections, fuel, tires and related work.
It is available as cloud software, Windows desktop software, mobile apps and an API. Cloud access works on desktops, tablets and smartphones, with dedicated iPhone and Android apps.
What it tracks
Every edition can hold unlimited vehicle and equipment records. Preventive maintenance can be scheduled by date, mileage, kilometers, engine hours or fuel use, with automatic due notices.
Repair requests can create work orders that include parts and labor. The system records fuel transactions and can import exported fuel-card data. It also offers more than 100 built-in reports that can be printed, emailed or exported.
The Shop Edition adds parts inventory, stock tracking, purchasing and reorder notices. Enterprise cloud accounts add GPS or telematics links, daily meter and location updates, diagnostic-code alerts, SSO and a JSON REST API.
Pricing and trial
Cloud pricing is charged per user each month. Annual-billing plans list Basic at $30 a month for up to 50 vehicles or equipment, Premium at $50 a month for up to 500, and Enterprise at $80 a month with unlimited vehicles or equipment.
Monthly cloud prices are $35 for Basic, $60 for Premium and $95 for Enterprise. A separate Basic cloud listing shows $24 a month and says annual billing saves $60; the Premium listing says annual billing saves $96.
Windows desktop editions cost $1,495 one-time for Deluxe or $1,995 one-time for Shop. There is no free plan, but the maker offers a 30-day free trial and a 30-day money-back guarantee.
How the editions differ
Basic cloud is limited to 50 vehicles or equipment and one location. Premium raises the limit to 500 and adds multiple locations, parts inventory, purchase orders and barcoding.
Enterprise removes the asset limit and adds GPS or telematics, diagnostic alerts, SSO and automated workflows. Desktop Deluxe and Shop are one-time Windows purchases; Shop adds work orders, stock inventory, labor tracking and purchase orders.
For a wider category view, see fleet management software.
Who it suits
This fits shops, dealers and fleets that need one place for maintenance schedules, repair requests, work orders, fuel records and equipment history.
Basic cloud suits a small operation with one location and up to 50 assets. Premium fits a larger or multi-location operation. Enterprise is aimed at fleets needing unlimited assets, GPS connections, SSO or API access.
Trade-offs
The plan structure is broad, but useful limits depend on the tier. Parts inventory, multiple locations, barcoding and purchase orders start with Premium, while unlimited assets and GPS or telematics require Enterprise.
Cloud subscriptions include automatic 24/7 backups and encrypted data. Desktop installations have older published Windows requirements, and network setups require firewall ports 12010 and 12011.
A 2025 reviewer reported that entering work orders can take many clicks.
Verdict
Fleet Maintenance Pro covers the core records a maintenance operation needs, from due-service alerts through completed work orders and fuel history. Its cloud tiers scale from 50 assets to unlimited fleets, while Windows editions offer a one-time purchase for teams that prefer desktop software.
The main buying decision is the tier. Choose Basic for one location and a smaller fleet, Premium for parts and multiple sites, or Enterprise for connected fleet data and unlimited assets. A 30-day trial gives a shop or fleet time to check the workflow before paying.
Getting started
- Visit the Fleet Maintenance Pro website.
- Choose a cloud or Windows desktop edition.
- For cloud access, select a plan: Basic (Cloud Version) or Premium.
- Start the 30-day free trial.
- Use the listed Android, iOS, web, or Windows platform that fits your setup.
Limits
There is no free plan. The listed cloud options are billed per user, while the Windows desktop editions are one-time purchases.
On record
- Purpose
- Fleet Maintenance Pro helps manage fleet maintenance to maximize uptime and efficiency and extend fleet useful life.
- Fleet records
- All editions track an unlimited number of fleet vehicles and equipment.
- Preventive maintenance
- Users can schedule preventive maintenance by date, mileage, kilometers, hours, or fuel consumption and receive automated due notifications.
- Repairs and work orders
- The software tracks repair requests and generates work orders from preventive maintenance due or repair requests, with parts and labor details.
- Fuel and meter data
- The software records fuel transactions and can import exported data from an existing fuel card system.
- Inventory
- The Shop Edition includes stock tracking, reorder notifications, purchasing, and parts inventory management.
- Reports
- Reports can be printed, emailed, or exported, and an optional report editor can adjust included reports.
- Cloud access
- The cloud version is accessible from desktops, tablets, and smartphones, and offers dedicated iPhone and Android apps.
- Integrations
- The cloud plan page lists integration options with other applications such as GPS and API; the web product page says its Enterprise version can import meter readings and asset location daily from a GPS provider.
- Security and backup
- The cloud plan page says data is encrypted using technology used by top banks and backed up automatically in the cloud 24/7.
- Trial
- The maker offers a 30-day free trial for Fleet Maintenance Pro.
- Support and guarantee
- The maker says all products are backed by a 30-day money-back guarantee and provides support contacts, a knowledge base, and product manuals.
- What it does
- Fleet Maintenance Pro manages vehicle and equipment inventories, preventive maintenance, repairs, work orders, inspections, fuel, tires and related records.
- Unlimited assets
- The desktop product allows an unlimited number of fleet vehicles and equipment records.
- Free plan
- No
- Free plan
- No
- Maintenance management
- Yes
- Fuel tracking
- Yes
- Compliance tracking
- Yes
- Vehicle limit
- 50 vehicles
Questions
Does Fleet Maintenance Pro have a free plan?
No. The product is paid, with cloud subscriptions, one-time Windows editions and a 30-day free trial.
How many vehicles can Basic cloud manage?
Basic cloud supports up to 50 vehicles or equipment and one location.
What does Premium add?
Premium supports up to 500 vehicles or equipment, multiple locations, parts inventory, purchase orders and barcoding.
What does Enterprise include?
Enterprise supports unlimited vehicles or equipment and adds GPS or telematics, diagnostic-code alerts, SSO, automated workflows and daily meter updates.
Can it import fuel-card transactions?
Yes. Its fuel-import utility can bring exported transactions from an existing fuel-card system into fleet records.
Is there a mobile app?
Yes. Cloud access works on phones and tablets, with iPhone and Android apps supporting maintenance, repairs, work orders, inventory and barcode scanning.
What are the Windows desktop prices?
Deluxe costs $1,495 one-time. Shop costs $1,995 one-time and adds work orders, stock inventory, labor tracking and purchase orders.