Simply Fleet

What it is

Simply Fleet manages vehicles, drivers, fuel, expenses, compliance, preventive maintenance, inspections and work orders in one system. It is available on the web and through Android and iOS apps. AI tools can scan receipts and invoices, turn voice updates into structured information, suggest preventive maintenance schedules and answer questions about fleet data. A failed mobile inspection can automatically create a work order, keeping service history and maintenance tasks together. Integrations include telematics providers and WEX fuel cards; these connections are optional add-ons priced at $0.50 per vehicle per month. The free plan covers five vehicles and three users, includes six months of data storage and provides ten one-time AI credits. Essential and Advanced require at least five vehicles and cost $3.00 and $5.00 per vehicle per month, respectively. Simply Fleet describes its audience as fleets with roughly 50 to 500+ assets, often at multiple locations and with workshops or compliance responsibilities. Its app may collect precise device location when users log fill-ups or trips, including in foreground or background use.

Who it suits. Simply Fleet may fit fleets managing vehicles across multiple locations, especially those with in-house workshops or compliance obligations. The inspection-to-work-order flow may suit teams that want maintenance records and actions together.

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Overview

Simply Fleet combines fleet records, maintenance, inspections and compliance in a web and mobile system for operators managing multiple vehicles. It is best suited to multi-location fleets with workshop or compliance responsibilities; smaller operators may find the five-vehicle minimum on paid plans restrictive.

Its strongest operational case is connecting failed inspections to work orders and service history. That can keep defect follow-up alongside routine maintenance, although work orders are only included in Advanced.

For a broader view of the category, see our Fleet management software list.

Key features

• Fleet records and costs: Vehicle and driver management sits alongside fuel, expenses, trips and compliance. That breadth should suit teams wanting a shared operating record rather than a maintenance-only tool.
• Maintenance and inspections: Preventive maintenance and digital inspections are included in Essential. A failed mobile inspection can automatically create a work order, but work orders themselves require Advanced; Essential users therefore get the inspection-to-follow-up connection only with an upgrade.
• AI assistance: AI can scan receipts and invoices, structure voice updates, recommend preventive maintenance schedules and answer questions about fleet data. Credits constrain usage: Free has 10 one-time credits, Essential has two per vehicle each month and Advanced has five per vehicle each month. Each action uses one credit; purchased pooled credits do not expire.
• Connected data: Telematics connections include Motive, Verizon Connect, Samsara, Geotab and other providers, and WEX fuel cards are supported. These connections cost an additional $0.50 per vehicle per month, so fleets should account for them beyond the base subscription.

Pricing

The free plan covers up to five vehicles, three users and three parts, with six months of data storage and 10 one-time AI credits. It is a practical way to assess the workflow on a small fleet, but its caps and short storage window make it a poor fit for ongoing records at a larger operation.

Both paid tiers require at least five vehicles. Essential costs $3 per vehicle per month, or $15 /mo for five vehicles, on monthly billing; yearly billing is $30 per vehicle per year, or $150 /yr for five. It adds preventive maintenance, fuel, services and expenses, digital inspections, trip management, and asset and user management. This is the lower-cost fit for teams that do not need work orders or inventory inside the system.

Advanced costs $5 per vehicle per month, or $25 /mo for five vehicles, monthly; yearly billing is $50 per vehicle per year, or $250 /yr for five. It includes everything in Essential plus work orders, inventory and priority support. The upgrade is most relevant to fleets that want inspection failures converted into managed maintenance jobs and need parts inventory in the same workflow.

Users can trial the service free for up to five vehicles without a credit card, or request a 14-day trial with all pro features unlocked. Fleets over 500 vehicles qualify for volume pricing, dedicated onboarding, custom reporting setup and a named point of contact.

Platforms

Simply Fleet runs on the web and has apps for Android, iPhone and iPad. Mobile inspection support is useful for field work, while web access serves office-based fleet administration.

Who it's for

Simply Fleet is aimed at fleets running roughly 50 to 500 or more assets, often across multiple locations and with in-house workshops or compliance obligations. Its maintenance breadth and optional telematics make it a stronger fit for teams coordinating fleet operations than for buyers seeking only a low-cost tracker. The five-vehicle minimum also means a very small business should treat the free plan as a limited starting point rather than assume a paid plan will scale down.

Its privacy policy says it uses secure servers and security processes intended to prevent unauthorized access, while warning that transmission is at the user's risk. The app may collect precise device location when users log fill-ups or trips, including in the foreground or background, a consideration for organizations setting employee privacy policies.

Pros and cons

• Pro: Inspections, preventive maintenance and service history share a workflow, with failed inspections able to generate work orders automatically.
• Pro: The system spans records, expenses, fuel, compliance and trips, reducing the need to split those fleet tasks across separate tools.
• Pro: Free access and a no-card trial for up to five vehicles provide a low-commitment way to assess the product.
• Con: Paid plans start at five vehicles, while Free is capped at five vehicles, three users, three parts and six months of storage.
• Con: Work orders and inventory are reserved for Advanced, so an Essential customer wanting the full maintenance handoff must pay more.
• Con: Telematics and WEX connections add $0.50 per vehicle per month, and AI actions draw from per-plan credits.

Alternatives

• GoFleet is worth considering if a paid service with a free trial and broad platform support is preferable; its pricing is customized and requires contacting the provider for an estimate.
• Fleet Service 365 may suit a smaller operation looking for a free entry point: its Starter plan supports up to three assets and one user, with customer, vendor and contact caps and 1 GB storage.
• Traccar is an alternative for buyers focused on tracking, with a freemium model and a $9.95 per month Tracking Account for one user on a shared server with a selected device limit.
• GPSWOX is another paid option with a free trial; its Light plan is $2.99 per month when billed yearly for one object, while Basic is $9.97 per month when billed yearly for one to five objects.
• Trimble Viewpoint Vista offers cloud-hosted and on-premises deployments with pricing by contacting sales.
• VAPTA is an alternative with a Fleet + Workshop plan at £5 per vehicle per month and support for procurement and custom inspection sheets.
• AUTOsist offers an annually billed maintenance and GPS/telematics plan at $28 per vehicle per year, with a five-vehicle minimum and volume discounts over 100 vehicles.
• Fleetio is another paid option with a trial; its Essential plan assumes five assets and costs $4 per vehicle per month billed annually, or $5 billed monthly.

Verdict

Simply Fleet is a sound choice for multi-location fleets that want inspections, maintenance, compliance and operating records under one roof, especially when Advanced's work orders and inventory match their workshop process. Look elsewhere if you need a paid plan for fewer than five vehicles, want to avoid per-vehicle add-ons, or need more predictable AI usage than monthly credits allow.

Getting started

1. Visit https://www.simplyfleet.app/.
2. Start with the free plan for up to five vehicles, or choose a paid plan with a five-vehicle minimum.
3. Use the web service or install the Android or iOS app.
4. Request the 14-day trial with all pro features unlocked if you want to try those features.

Limits

The Free Plan covers five vehicles, three users and three parts, stores data for six months, and includes ten one-time AI credits. Essential and Advanced require at least five vehicles; Advanced adds work orders and inventory. Optional telematics and WEX fuel-card connections cost $0.50 per vehicle per month.