Simply Fleet

What it is

Simply Fleet puts vehicle, driver, fuel, expense, maintenance, inspection, work-order and compliance records in one system. It runs on the web, Android and iOS. The free plan supports up to five vehicles; paid plans require at least five vehicles and add features such as work orders and inventory. Optional telematics and WEX connections cost extra. Continuous live location tracking is not supported.

Who it suits. Fleets of roughly 50 to 500+ assets with maintenance or compliance duties Small operators wanting a free starting plan for up to five vehicles Teams combining fleet records with an in-house workshop

Your product? You can pay for an editorial review of Simply Fleet; CarCody's editors write the verdict · from $149/mo. How it works →

What Simply Fleet does

Simply Fleet is fleet-management software for organizations running about 50 to 500 or more assets, often across multiple locations with in-house workshops or compliance duties. It manages vehicles, drivers, fuel, expenses, compliance, preventive maintenance, inspections and work orders.

It works on the web, Android and iOS, including iPhone and iPad apps. The company was founded in 2021 and is headquartered in Delaware.

The tools and limits

Maintenance reminders can use mileage, engine hours, calendar time or a custom interval, then reset after service. Digital inspections handle recurring forms, pass/fail results, photos and signatures. A failed item can become an issue or work order, keeping service history with the maintenance workflow.

Advanced adds scheduled and ad-hoc work orders, technician assignment, labor and parts tracking, plus inventory with batch tracking and barcode scanning. Fuel logs, receipt capture, expense categories, recurring tasks, compliance records and total-cost dashboards are also supported.

AI can scan receipts and invoices, turn voice updates into structured entries, suggest maintenance schedules and answer plain-language questions about maintenance, costs, fuel, downtime and work orders. AI Insights can surface unusual fleet activity. A G2 reviewer reported that receipt calculations sometimes needed manual checking.

What it costs

There is a free plan for up to five vehicles, three users, three parts and six months of data storage. It includes 10 one-time AI credits. Paid plans start at $2 a month, according to the pricing note, while the listed Essential plan costs $3 a month per vehicle and Advanced costs $5 a month per vehicle, with a five-vehicle minimum.

Yearly billing is $30 a year per vehicle for Essential or $50 a year per vehicle for Advanced. For five vehicles, the listed totals are $15 a month or $25 a month, or $150 a year or $250 a year. Advanced adds work orders, inventory and priority support.

Telematics, WEX fuel-card connections and the small-tools-and-equipment add-on each cost $0.50 a month per vehicle or equipment item. A free trial covers up to five vehicles without a card, and a 14-day trial can unlock all pro features. Fleets over 500 vehicles can request volume pricing and dedicated onboarding.

Where it fits

Simply Fleet combines fleet records, maintenance, inspections, fuel and compliance instead of limiting the system to one of those jobs. Telematics links can synchronize odometers and fault codes, while WEX can send fuel transactions automatically. Connections listed include Motive, Verizon Connect, Samsara, Geotab and other providers.

It is not a continuous live-location tracker. Mobile trips can record distance, time and location when GPS tracking is selected. Fleets needing HOS or ELD, drug-and-alcohol programs or complete driver-qualification workflows are told to use specialized systems alongside it.

Who should consider it

It suits a mid-size fleet that wants vehicle records, maintenance reminders, inspections, fuel and compliance in one place, especially when several locations or an internal workshop are involved. The five-vehicle free plan gives a small operator a way to start.

The web and mobile apps, CSV imports and roles for admins, managers, drivers and technicians support teams that divide fleet and workshop duties.

Trade-offs to weigh

Continuous live GPS tracking is unavailable, and inspection scheduling was still being developed according to the FAQ cited in the product information. Compliance-heavy operations may need separate specialist systems.

AI credits are limited by plan: Free has 10 one-time credits, Essential has two per vehicle each month and Advanced has five per vehicle each month. One action uses one credit. A G2 reviewer also noted that the mobile Issues screen lacked open-versus-closed filtering.

The privacy policy says location can be collected during fill-ups or trips while the app is in the foreground or background. It also says data is stored on secure servers with security processes, while transmission security cannot be guaranteed.

Our take

Simply Fleet is a practical match for fleets that need maintenance, inspections, fuel and compliance records tied together rather than a standalone GPS map. The free tier is unusually usable for up to five vehicles, and paid levels are clear once a fleet reaches the five-vehicle minimum.

The trade-off is scope: live tracking and specialist driver-compliance functions are outside the product's stated limits. AI can reduce data entry, but its output still warrants review, especially for receipts.

Getting started

1. Visit https://www.simplyfleet.app/.
2. Start with the free plan for up to five vehicles, or choose a paid plan with a five-vehicle minimum.
3. Use the web service or install the Android or iOS app.
4. Request the 14-day trial with all pro features unlocked if you want to try those features.

Limits

The Free Plan covers five vehicles, three users and three parts, stores data for six months, and includes ten one-time AI credits. Essential and Advanced require at least five vehicles; Advanced adds work orders and inventory. Optional telematics and WEX fuel-card connections cost $0.50 per vehicle per month.