Fleet Service 365

What it is

Fleet Service 365 puts asset records, preventive maintenance, mobile inspections, fuel and meter entries, parts, work orders, telematics data, and reports in one system. A free Starter plan covers three assets and one user. Paid plans begin at $6 a month when billed annually per asset, with higher tiers adding storage, users, work orders, tires, and warranty tools.

Who it suits. Fleet operators managing vehicles, trailers, or equipment Teams needing mobile inspections and preventive maintenance Organizations wanting telematics, parts, and reporting together

Your product? You can pay for an editorial review of Fleet Service 365; CarCody's editors write the verdict · from $149/mo. How it works →

What Fleet Service 365 does

Fleet Service 365 is a fleet operations platform for vehicles, trailers, and equipment. It combines asset records, maintenance, inspections, fuel and meter tracking, work orders, parts, reporting, and telematics data.

Assets can hold VINs, serial numbers, assignments, optional GPS, live maps, and historical activity. The service runs on the web, iOS, Android, API, and self-hosted deployments.

The numbers that matter

Preventive maintenance can follow dates, odometer readings, engine hours, thresholds, or combinations. The system can create work orders and notify technicians.

Mobile DVIR inspections support photos, signatures, GPS, timestamps, and offline capture. Defects can create work orders automatically, then sync when the device reconnects.

Fuel and meter entries feed MPG, cost-per-mile, charging, anomaly, and maintenance tracking. Reports can be exported to CSV, Excel, or PDF, scheduled, shared by link, and shown on custom dashboards.

What it costs to run

The free Starter plan covers up to three assets, one user, 25 customers, vendors, and contacts, 1GB of storage, and two custom inspection forms.

Standard costs $6 a month when billed annually at $72 per asset. It includes unlimited assets and users, 50GB of storage, telematics, parts, service entries, reminders, issue tracking, and service tasks with parts and labor.

Pro costs $8 a month when billed annually at $96 per asset. It adds 250GB of storage, tire management, work orders, and warranty management. The 14-day trial needs no credit card.

Extra storage costs $3 a month per 25GB block or $10 a month per 100GB block. Managed tools cost $0.30, $0.40, or $0.50 a month per tool by volume; the first 10 tools are free on paid plans.

How it compares

Within fleet management software, Fleet Service 365 is one available option. Direct feature, price, and plan comparisons with Traccar, Motive, or other named services are not included here.

Its stated scope covers maintenance, inspections, fuel, parts, work orders, reports, and telematics in one platform. That gives a buyer a clear checklist for side-by-side review, but not a ranking.

Who it suits

The company says it built Fleet Service 365 for fleet operators in trucking, construction, field service, manufacturing, and government.

It fits teams that need mobile inspections, offline capture, automatic defect work orders, asset history, parts inventory, and scheduled reporting. The free tier also gives a small operation a way to start with three assets and one user.

Trade-offs to weigh

Starter is tightly limited to three assets, one user, 1GB of storage, and two custom inspection forms. Standard and Pro remove the asset and user limits but are billed annually per asset.

Fleet Service 365 is proprietary SaaS, not open source. Self-hosting is available in a customer VPC or on-premises Kubernetes, with customer-provided key management, single sign-on, and security information and event management.

The platform names ATTI, Geotab, Samsara, Motive, and Verizon Connect as telematics providers. Its help center also documents QuickBooks Online connectivity, REST API features, webhooks, private endpoints, and a native MCP server.

Verdict

Fleet Service 365 makes sense when a fleet needs one place for inspections, maintenance schedules, fuel records, parts, work orders, and reporting. The free plan is a practical starting point for three assets, while Standard and Pro scale storage, users, and maintenance depth.

Choose it with the billing model in mind: paid plans are priced per asset and billed annually. Self-hosting, mobile offline work, named telematics providers, and documented security controls may matter to larger operators. If your needs are narrower, the Starter limits may be enough; if you need more assets or storage, budget for the paid tier and add-ons.

Getting started

1. Open the Fleet Service 365 website.
2. Start the 14-day free trial without a credit card, or use the free Starter plan.
3. Use the mobile app on iOS or Android for field inspections.
4. Choose a hosted plan or the described self-hosted deployment option.
5. Select Standard or Pro for paid features and higher asset capacity.

Limits

Starter allows up to 3 assets, 1 user, 25 customers, 25 vendors, 25 contacts, and 1 GB of storage. Standard includes unlimited assets and users with 50 GB storage; Pro includes 250 GB storage. Real-time GPS tracking is listed with Pro.