What it is
RoadBays is fleet maintenance software and repair shop management software, with a shared repair record that can connect a fleet and a shop when both use the service. Fleet operators can manage maintenance cases, preventive maintenance schedules, DOT inspections, tires, warranties and vendor networks. Repair shops and mobile mechanics can keep asset records, message customers, reuse job templates, prepare estimates and work orders, track technician time, and invoice customers. When a fleet and shop coordinate through RoadBays, repair requests, estimates, approvals, status updates, photos and invoices can move through that shared record. The cloud-based service requires no installation, and users can use a phone or tablet for inspections, work order time entries, photo uploads and estimate approvals. RoadBays offers web access and an API. Its documented REST API uses HTTPS and Bearer token authentication, with endpoints for cases, invoices, drivers and fleet units. Listed integrations include Samsara, Geotab, Motive, Platform Science, Trimble, Diesel Laptops, Stripe and Twilio, among others. Pricing is per user per month, covers all modules, and has no per-asset surcharges; prospective customers are directed to request a quote.
Who it suits. RoadBays suits fleet operators managing maintenance, inspections, tires, warranties and vendor relationships. It also fits repair shops and mobile mechanics that need tools for estimates, work orders, technician time and invoicing, especially when coordinating with a RoadBays fleet customer.
Good to know
- Fleet maintenance cases and preventive scheduling are included.
- Shop tools cover estimates, work orders and invoicing.
- Shared records carry repair requests, approvals, photos and invoices.
- Phone and tablet access supports inspections and estimate approvals.
- Pricing includes all modules with no per-asset surcharges.
- REST API and integrations connect with listed fleet and shop services.
Watch for
- There is no free plan.
- Pricing requires a quote.
- The listed pricing is per user per month.
Fleet operators and repair businesses can choose RoadBays to manage their respective workflows and coordinate repairs through a shared record. It is a fit when both sides can use the same system and the per-user quote works for them. Those seeking a free plan or a published price should look elsewhere.
Your product? You can pay for an editorial review of RoadBays; CarCody's editors write the verdict · from $99/mo. How it works →
Plans and prices
Standard License
on requestPer user · Per month
All features included · Unlimited users · No per-asset surcharges
From RoadBays's own pricing page, read 9 October 2026. Every plan →
Its site
Getting started
- Visit the RoadBays website.
- Request a quote for per-user monthly pricing.
- Use RoadBays in a web browser; the service is cloud-based and requires no installation.
- Use a phone or tablet for inspections, work orders, photos and estimate approvals.
- For API access, use HTTPS and send the API key as a Bearer token.
On record
- Product
- RoadBays provides fleet maintenance software and repair shop management software, which can also connect fleets and shops through a shared repair record.
- Fleet features
- Fleet tools include maintenance cases, preventive maintenance scheduling, DOT inspections, tire management, warranty tracking, and vendor networks.
- Shop features
- Shop tools include asset records, customer messaging, reusable job templates, estimates, work orders, technician time tracking, and invoicing.
- Repair coordination
- When a fleet and repair shop both use RoadBays, requests, estimates, approvals, status updates, photos, and invoices can flow through one shared record.
- Integrations
- RoadBays lists integrations including Samsara, Geotab, Motive, Platform Science, Trimble, Diesel Laptops, Stripe, and Twilio, among others.
- API
- RoadBays documents a REST API that uses HTTPS and Bearer token authentication, with endpoints for cases, invoices, drivers, and fleet units.
- Security
- The API documentation states that requests must use HTTPS and that API keys are sent as Bearer tokens in the Authorization header.
- Cloud and mobile access
- RoadBays describes itself as cloud-based with nothing to install, and says users can complete inspections, punch into work orders, upload photos, and approve estimates from a phone or tablet.
- Pricing limit
- The site says pricing is per user per month, includes all modules, and has no per-asset surcharges; it directs prospective customers to request a quote.
- Support
- RoadBays describes its support as U.S.-based and provides [email protected] as a contact address.
- Intended users
- RoadBays presents its fleet software for fleet operators and its shop software for repair shops and mobile mechanics.
- Free plan
- No
- Parts inventory
- Yes
- Custom inspections
- Yes
- API access
- Yes
Questions
How much does RoadBays cost?
Pricing is per user per month and is available by quote. The pricing description says all modules are included and there are no per-asset surcharges.
Does RoadBays have a free plan?
No. RoadBays is paid and has no free plan.
Which platforms does RoadBays support?
RoadBays lists web and API access. It describes the service as cloud-based, with no installation required.
What does RoadBays include for fleets and repair shops?
Fleet tools include maintenance cases, preventive maintenance scheduling, DOT inspections, tire management, warranty tracking and vendor networks. Shop tools include asset records, customer messaging, job templates, estimates, work orders, technician time tracking and invoicing.
Can RoadBays connect to other services?
Listed integrations include Samsara, Geotab, Motive, Platform Science, Trimble, Diesel Laptops, Stripe and Twilio, among others. Its REST API has endpoints for cases, invoices, drivers and fleet units.
How does repair coordination work?
When a fleet and repair shop both use RoadBays, requests, estimates, approvals, status updates, photos and invoices can flow through one shared record.