What it is
Rapid Fleet is heavy equipment maintenance software for mechanics and shop managers who coordinate fleet repairs. Its Work Order Dashboard gives teams a place to assign, follow, and complete repairs and preventative maintenance. Service plans can be based on time or mileage; approaching thresholds trigger alerts, and planned tasks can become work orders. Teams can build inspection checklists that require particular steps, photos, or notes, then send flagged issues to shop tasks or work orders.
Inventory tools track parts, usage, storage locations, costs, and low-stock alerts, with barcode and QR scanning. The Compliance Center keeps maintenance logs, vehicle history and inspection reports, and expiration reminders; vehicle and inspection records can be exported as PDFs. Asset status syncs with Rapid ERP, helping dispatchers avoid booking equipment marked out of service. GPS or telematics systems can update odometer readings automatically, and RapidWorks names Geotab, Samsara, and Telus as integrations. A flexible API supports other connections. RapidWorks says the product is SOC 2 compliant and only tracks a user's location when they are logged in and have chosen to clock in. Rapid Fleet is available to RapidWorks Platform and Visual Dispatch customers.
Who it suits. Rapid Fleet suits mechanics and shop managers responsible for maintaining heavy equipment fleets. It is also relevant to teams that need maintenance, inspections, parts, compliance records, and asset status connected with back-office operations.
Good to know
- Assigns and tracks repair and preventative maintenance work orders.
- Creates time- or mileage-based service plans with approaching-service alerts.
- Turns flagged inspection issues into shop tasks or work orders.
- Tracks parts, locations, costs, and low stock with barcode and QR scanning.
- Syncs asset status with Rapid ERP and supports telematics odometer updates.
Watch for
- There is no free plan.
- Pricing is available on request.
- Availability is for RapidWorks Platform and Visual Dispatch customers.
Choose Rapid Fleet if your team maintains heavy equipment and needs work orders, inspections, inventory, and compliance records in one system. Its Rapid ERP status sync and telematics connections suit operations that need maintenance information to inform dispatch. Check whether your business is a RapidWorks Platform or Visual Dispatch customer and request pricing before proceeding.
Your product? You can pay for an editorial review of Rapid Fleet; CarCody's editors write the verdict · from $99/mo. How it works →
Plans and prices
Custom pricing
on requestFlexible, user-based pricing that scales with business needs
From Rapid Fleet's own pricing page, read 4 October 2026. Every plan →
Its site
Getting started
- Visit the Rapid Fleet product page.
- Contact RapidWorks to request custom pricing.
- Confirm access through RapidWorks Platform or Visual Dispatch.
- Use the Android, iOS, or web platform.
- Contact [email protected] or the Help Center for support.
On record
- Purpose
- Rapid Fleet is heavy equipment maintenance software for organizing repair shops, tracking repairs, and connecting shop operations with the back office in real time.
- Work orders
- The Work Order Dashboard lets teams assign, track, and complete repairs and preventative maintenance tasks.
- Preventative maintenance
- Users can create time- or mileage-based service plans, convert maintenance tasks into work orders, and receive alerts as service thresholds approach.
- Inspections
- Teams can use customizable inspection checklists with required steps, photos, or notes, then turn flagged issues into shop tasks or work orders.
- Inventory
- Inventory tools track stock, parts usage, storage locations, low-stock alerts, and parts costs, with barcode and QR scanning.
- Compliance records
- The Compliance Center provides maintenance logs, vehicle history reports, inspection reports, and expiration reminders, with vehicle and inspection records exportable as PDFs.
- Operations connection
- Asset status syncs between Rapid Fleet and Rapid ERP so dispatchers can avoid booking equipment marked out of service.
- Telematics
- Odometer readings can update automatically through GPS or telematics systems to track time until maintenance.
- Integrations
- RapidWorks names Geotab, Samsara, and Telus among its GPS and telematics integrations, and says it offers a flexible API for connecting to other systems.
- Security and privacy
- RapidWorks says it is SOC 2 compliant and does not track a user's location unless they are logged in and have chosen to clock in.
- Intended users
- The product page describes Rapid Fleet as built for mechanics and shop managers maintaining heavy equipment fleets.
- Availability
- RapidWorks announced Rapid Fleet as available to RapidWorks Platform and Visual Dispatch customers starting in January 2025.
- Support
- RapidWorks lists [email protected] and a Help Center as support contacts.
- Headquarters
- Boston, Massachusetts, United States
- Free plan
- No
- Mobile app
- Yes
- Parts inventory
- Yes
- Custom inspections
- Yes
- Fuel cost tracking
- Yes
- API access
- Yes
Questions
How much does Rapid Fleet cost?
Rapid Fleet has custom pricing available on request.
Is there a free plan?
No. Rapid Fleet is a paid product and has no free plan.
Which platforms does Rapid Fleet support?
It is available on Android, iOS, and web.
Who can use Rapid Fleet?
RapidWorks says it is available to RapidWorks Platform and Visual Dispatch customers. It is described as built for mechanics and shop managers maintaining heavy equipment fleets.
Which telematics integrations are named?
RapidWorks names Geotab, Samsara, and Telus, and says it offers a flexible API for other system connections.
What does Rapid Fleet cover?
It supports work orders, preventative maintenance, inspections, parts inventory, compliance records, and asset status synchronization with Rapid ERP.