What it is
AssetPass is web-based software for tracking the records and work associated with business assets such as vehicles, trailers, and plant. Its maker describes it as Australian made for yards running 5 to 100 assets, and as Australian owned and run. The asset register can track registration and inspection dates, service schedules, certificates, and crew credentials, with email reminders before listed expiries. Maintenance schedules can be set by kilometres, engine hours, or dates and can use cumulative A to E service tiers. Drivers can complete checks on a phone and report faults with photos, then track those faults through repair. Jobcards record parts, labour, hours, costs, and GST against an asset. Asset lists can be imported from spreadsheets, and the maker offers help loading customer lists. Service history can be exported as a PDF per asset; other data can be provided on request. The optional Assistant can read photographed paper jobcards for review before filing and answer questions using asset service information. When used, the Assistant sends the submitted photo or question and relevant asset details to Anthropic; the privacy page says Anthropic does not use them to train its models. AssetPass costs A$7 per asset per month, with a $35 monthly minimum for five assets, ex GST. A 30-day trial is available.
Who it suits. AssetPass suits Australian yards managing vehicles, trailers, or plant, particularly those with 5 to 100 assets. It is relevant to teams that need asset compliance dates, maintenance, phone-based checks, fault repair tracking, and job costs in one system.
Good to know
- Tracks registration, inspections, servicing, certificates, and crew credentials
- Maintenance schedules can use kilometres, engine hours, or dates
- Drivers can report faults with photos and track repairs
- Jobcards record parts, labour, hours, costs, and GST
- Unlimited users and depots are included in the AssetPass plan
Watch for
- AssetPass has a $35 monthly minimum for five assets
- The Assistant costs extra at A$2 per asset per month
- Some infrastructure may process data outside Australia
- Service may be taken offline for maintenance
Choose AssetPass if your yard needs asset records, maintenance schedules, phone checks, and repair tracking, with job costs recorded against assets. Consider the extra per-asset Assistant charge if you want photographed jobcard reading or asset questions answered using service information.
Your product? You can pay for an editorial review of AssetPass; CarCody's editors write the verdict · from $99/mo. How it works →
Plans and prices
The Assistant
A$2 a monthPer asset per month, on top of AssetPass; ex GST
Optional · off unless enabled · free during the 30-day trial
AssetPass
A$7 a monthPer asset per month; $35 monthly minimum (five assets), ex GST
Unlimited users · unlimited depots · all features included
From AssetPass's own pricing page, read 9 October 2026. Every plan →
Its site
Getting started
- Visit https://www.assetpass.com.au/
- Start the 30-day trial
- Import an asset register from a spreadsheet or ask AssetPass to load your asset list
- Enable the optional Assistant if you want to use it; it is off unless enabled
Limits
The AssetPass plan has a $35 monthly minimum for five assets, billed per asset per month, ex GST. The optional Assistant is an additional A$2 per asset per month, ex GST, and is free during the 30-day trial.
On record
- Purpose
- AssetPass tracks registration, inspections, servicing, checks and repairs for business assets such as vehicles, trailers and plant.
- Audience
- The maker describes it as Australian made for yards running 5 to 100 assets.
- Compliance tracking
- It tracks registration and inspection dates, service schedules, certificates and crew credentials, with email reminders before listed expiries.
- Maintenance
- Service schedules can use kilometres, engine hours or dates, and the product supports cumulative A to E service tiers.
- Prestarts and faults
- Drivers can complete checks on a phone, and faults can be reported with photos and tracked through repair.
- Job costing
- Jobcards can record parts, labour, hours, costs and GST against an asset.
- Data import
- Asset registers can be imported from spreadsheets, and the maker also offers to load customer asset lists.
- Assistant
- The optional Assistant reads photographed paper jobcards for review before filing them and can answer questions about an asset using its service information.
- AI provider
- When the Assistant is used, the submitted jobcard photo or asset question and relevant asset details are sent to Anthropic, which the privacy page says does not use them to train its models.
- Security
- The maker says customer and depot data access is restricted by database row-level security, with a tamper-evident audit trail for record changes.
- Data handling
- The privacy page says passwords are stored as one-way hashes, connections are encrypted, and some infrastructure may process data outside Australia.
- Support
- Customers can contact AssetPass at [email protected], and the maker offers help importing asset lists.
- Data export
- Service history can be exported as a PDF per asset, and the maker says other data can be provided on request.
- Availability limit
- The terms do not promise a specific uptime figure and say the service may be taken offline for maintenance.
- Free plan
- No
- Mobile app
- Yes
- Custom inspections
- Yes
Questions
How much does AssetPass cost?
The AssetPass plan costs A$7 per asset per month, with a $35 monthly minimum for five assets, ex GST. The optional Assistant costs A$2 per asset per month on top, ex GST.
Is there a free plan or trial?
There is no free plan. A 30-day trial is available, and the Assistant is free during the trial.
Which platforms does AssetPass support?
The listed platform is web. Drivers can complete checks on a phone, and the product is listed as having a mobile app.
What does the optional Assistant do, and where does its data go?
It can read photographed paper jobcards for review before filing and answer questions using asset service information. Submitted photos or questions and relevant asset details are sent to Anthropic; the privacy page says Anthropic does not use them to train its models.
Can asset information be imported and exported?
Asset registers can be imported from spreadsheets, and AssetPass offers to load customer asset lists. Service history can be exported as a PDF per asset; other data can be provided on request.
What does AssetPass say about data security?
The maker says customer and depot data access is restricted by database row-level security, with a tamper-evident audit trail for record changes. Its privacy page says passwords are stored as one-way hashes and connections are encrypted.